What do I do if my student returns to his/her home country for the summer?

It does seem a little early to start thinking about the summer but when it comes to student planning; the sooner, the better to have this discussion with your student(s)!  Please have your student(s) read this as well so they have a good understanding of the policy as well.

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Here’s a refresher of the GRC Summer Vacation Policy in a Q&A format to better serve you.

Q: My student(s) is leaving right after spring quarter & won’t return until fall quarter.  Do I charge them the full shared living expense?

A: No.  We ask that you only charge them half as a sort of reservation & storage of their items in their bedroom.  They are not eating nor using any utilities while they are gone therefore we found that charging half ($337.50 a month) would be fair to both host & student.

Q: Since my student(s) will be gone all summer & has paid to reserve their room, can I host a Short Term Program student or another student looking for temporary housing?

A: No.  Your student has paid you half of the shared housing expense to leave their items in their room as they have left them.  They have paid for that privacy, please respect it.

Q: My student(s) doesn’t want to pay the $337.50 a month to reserve their room, what do I do?

A: Inform your student that they must then pack up their items/move when they return to their home country; the room is no longer available to them when they return for the Fall as we will place NEW IPEL students in their place.  Please then notify housing@greenriver.edu with your summer questionnaire that we will email to you the week of May 4th, 2015 about the placement changes.

Q: My student has asked me to drive him/her & their friend to the airport.  They also asked I pick them up when they return after holiday.  Can I charge them?

A: Yes.  You can charge them no more than $50 each/one way.

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Here are some examples about the half shared living expense. We know this can be a little confusing so if you’re still unsure please contact IPEL Housing at housing@greenriver.edu if you need clarification on payment process for vacations.  

Example 1

1. Student moves into host family on April 13th. Student pays $675 shared expense on day they move in as normal. And continues to pay every month on the 13th (anniversary day).

2. Student leaves for vacation to home country on August 9th. Student pays $337.50 shared expense on August 9th before they leave to reserve their room while they are gone for the month. That $337.50 is good through September 9th.

4. Student returns on September 15th.  You can either not charge them just those couple of days difference or half of the daily rate of $25, so you can charge them $12.50 for the couple of days difference.  In this case it would be $62.50.  The students NEW anniversary date now is the 15th of every month ($675) because that’s when they returned.

Example 2

1. Student moves into host family on April 13th. Student pays $675 shared expense on day they move in as normal. And continues to pay every month on the 13th (anniversary day).

2. Student leaves for vacation to home country on August 16th.  Student pays $25/day for additional days they stay after their anniversary date before they leave on vacation.  In this case it would be $50 (2 nights) if you want to charge them, you don’t have to for just the 2 days.   They will then pay the half of the shared living expenses of $337.50 for August 16th-Sept 16th.

4. Student returns on September 16th. Student pays $675 shared expense on that day & every 16th of the month there after.

Example 3

1. Student moves into host family on February 13th. Student pays $675 shared expense on day they move in as normal. And continues to pay every month on the 13th (anniversary day).

2. Student is taking the entire summer off & will leave at the end of spring quarter.  Their plane ticket is to leave June 16.  They will not return until September 19th.  They told you they want to live with you in the Fall & want to reserve their room & leave their things with you.

3.  Student is to pay you half of the shared living expense for the summer:

  • June 13th-June 16th ($25 daily rate to stay) = $50
  • June 16th-July 16th (half of the shared living expense) = $337.50
  • July 16th-August 16th (half of the shared living expense) = $337.50
  • August 16th-September 16th (half of the shared living expense) = $337.50
  • September 16th-19th ($12.50 half of the daily rate to stay) = $37.50
  • September 19th-as long as they live with you (normal shared living expense) = $675

*****Some tips: Students may not feel comfortable or have that large amount of money to pay you all at once.  To be fair to you & the students, we ask that you only ask for half of the summer total.  That way the you both feel secure in the summer reservation.

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2 Responses to What do I do if my student returns to his/her home country for the summer?

  1. Still waiting for a home visit, I called in about 2 weeks ago regarding our Hosting again this year for
    short term students. Would love a home visit and the summer student program.

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